For private practice therapists & mental health clinics
HIPAA compliant in 7 days.
Without the $10,000 consultant.
HIPAA Hub gives solo therapists and small clinics ready-made policies, automated risk assessments, and one-click audit exports, so you stay protected without the paperwork.
Cancel anytime · 14-day free trial · HIPAA BAA included
The Private Practice Compliance Challenge
Most private practices store compliance documentation across Google Drive, email, and paper files. When regulators request documentation, retrieval takes weeks. Gaps emerge. Violations accumulate.
solo practices audited by OCR had no documented policies on file
increase in OCR audits (2023-2024)
average fine per violation
OCR gives you 10 days to respond to an audit request. Most solo practices need 4-8 weeks to find their files.
Know Your
Compliance Risk.
In Real-Time.
Automated risk identification and quantification.
HIPAA Hub Risk Assessment Engine evaluates your organization against regulatory requirements and produces a compliance risk score.
Built for your practice
Therapists & Counselors
Private practice LCSWs and psychologists who handle PHI daily and need audit-ready documentation without a compliance team.
Dental Practices
Independent dentists with 1–10 staff who need HIPAA policies, BAA management, and breach response without the enterprise price tag.
Physical Therapy
PT clinics that manage patient records across providers and need centralized compliance tracking that doesn't require an IT department.
Specialty Clinics
Chiropractic, acupuncture, and other specialty practices with HIPAA obligations and no dedicated compliance staff.
Complete Compliance Infrastructure
Policy Management
9 Customizable HIPAA Policies
Missing policies are the first thing OCR looks for, and the easiest fine to avoid. 9 ready-to-activate templates, version-controlled forever.
Policies:
Centralized Documentation
Secure Documentation Repository
When OCR requests your files, you have 10 days. Everything organized, searchable, and exportable in one click, not scattered across Google Drive.
Staff Training
Workforce violations cause 28% of all HIPAA fines
Track every employee, every year, automatically. Pre-built modules, completion logs, and audit-ready certificates with annual refreshers.
Breach Response
OCR requires notification within 72 hours
When it happens, you will have the letter ready in minutes. Use structured templates, incident logging, and a response timeline built for audits.
Audit Readiness
One-Click Audit Evidence Export
Compile all evidence into organized package. Export to PDF. Auditors receive comprehensive documentation within hours.
Ready to Get Started?
HIPAA compliance for independent practices, with everything you need to stay organized and audit ready.
Get Audit-Ready in 3 Steps
Setup
- Create account
- Verify organization
- Set up workspace
- Invite team
Assess
- Complete compliance questionnaire
- Risk Assessment Engine evaluation
- Receive risk score and recommendations
Implement
- Customize policies
- Upload documentation
- Schedule training
- Verify audit readiness
Timeline: Audit-ready within 7-14 days.
Everything You Need for
Audit Readiness.
See how it works in action.
9 Customizable HIPAA Policies
Pre-built policy templates customized to your organization:
Automated Documentation
Policy versioning, tracking, and compliance audit trail.
Training Management
Pre-built modules, certification tracking, and reminders.
Breach Response
Templates, incident protocols, and 48-hour support.
Audit Readiness
One-click export and evidence package compilation.
Customer Stories
How private practices use HIPAA Hub in real incidents
Honestly? I almost cried when I got the OCR inquiry letter. I'm a one-person practice, I see 24 clients a week, I don't have an IT department or a compliance officer, I have me. I spent that whole first night panicking. Then I remembered I had everything in HIPAA Hub. Pulled up the audit export, had the full package ready by noon the next day. The investigator closed the inquiry in 3 weeks. I still can't believe it was that straightforward.
Sarah K.
LCSW · Solo Private Practice · Portland, OR
01 / 05
Compliance Insights
Stay ahead of healthcare regulations with deep dives from our clinical security experts.
OCR Audit Trends: What small clinics need to know for 2026
The rising threat of ransomware in private medical practices
5 common documentation mistakes that lead to HIPAA fines
Enterprise-Grade
Compliance & Security.
Built for healthcare compliance and data protection.
Compliance certifications
- HIPAA Compliant
- SOC 2 Type II Certified
- NIST 800-53 Aligned
- HITRUST CSF Certified
Security features
- AES-256 Encryption
- Role-Based Access (RBAC)
- Multi-Factor (MFA)
- Automated Access Logging
- Penetration Testing
Data protection
- 99.99% Uptime SLA
- Daily Automated Backups
- Disaster Recovery Plan
- Geographic Redundancy
- HIPAA Business Associate Agreement
Why practices choose HIPAA Hub
A clear comparison so you can decide how to run HIPAA compliance for your practice.
| Feature | HIPAA Hub | Compliancy Group | Spreadsheet / Manual |
|---|---|---|---|
| Starting price | $297/mo | $399/mo | Your time + legal risk |
| Setup time | 7 days | 4–6 weeks | Months |
| Pre-built HIPAA policies | ✓ 9 included | ✓ included | ✗ build yourself |
| Automated risk scoring | ✓ | ✓ | ✗ |
| One-click audit export | ✓ | ✗ | ✗ |
| Breach notification letters | ✓ | ✓ | ✗ |
| Built for solo practices | ✓ | Partial | ✗ |
| No per-seat pricing | ✓ | ✗ | N/A |
Pricing built for private practices.
Start where you are today. Upgrade only when your compliance exposure grows.
ESSENTIAL
Just you, or a small team. You still need full HIPAA coverage.
The complete HIPAA compliance foundation for solo therapists and clinics with 1–5 staff. Everything the OCR expects to find, organized, documented, and ready.
Your protection layer
- 9 HIPAA policies ready to activate: Privacy, Security, Breach Notification, and 6 more
- Automated risk assessment with your compliance score updated in real time
- Version control: every policy change is timestamped and auditable
When the OCR calls
- One-click Audit Package export: everything compiled in hours, not weeks
- Breach notification letter generator: compliant with 72-hour OCR reporting requirement
- Structured Evidence Center: your documentation organized exactly how auditors expect it
Your account
- Encrypted storage with role-based access and MFA
- Full activity log: every action recorded for audit trail
- Email support with 48-hour response
✓ 14-day free trial · No credit card required
Best for: Solo therapists, psychologists, and clinics with 1–5 staff who need complete HIPAA coverage without a compliance team.
Cancel anytime
GROWTH
Your practice is growing. Your compliance exposure is growing with it.
Everything in Essential, plus the oversight tools that multi-provider clinics and growing practices need to stay in control as complexity increases.
Where Essential ends, Growth begins
- Vendor & BAA tracker with expiration alerts: never have an unsigned BAA again
- Asset-based risk identification: know exactly which systems and devices carry PHI exposure
- Mitigation tracking workflow: turn identified risks into assigned action items with deadlines
Compliance across your whole team
- Staff training tracker: see who's certified, who's overdue, and who's never been trained
- Automated compliance reminders: annual policy reviews, training renewals, and BAA renewals triggered automatically
- Real-time compliance dashboard: your full compliance posture visible in one screen
When incidents happen
- Incident logging with full response timeline
- Priority email + business-hours phone support
✓ 14-day free trial · No credit card required
Best for: Clinics with 3–20 staff, multi-provider practices, and any practice where more than one person touches patient records.
Cancel anytime
PRO
Multiple locations. Board oversight. Zero margin for error.
Everything in Growth, plus enterprise-grade controls, executive reporting, and direct access to compliance guidance for organizations where HIPAA failure has board-level consequences.
Built for organizational complexity
- Multi-location compliance framework: manage each location's compliance status independently or as a consolidated view
- Executive & board-ready reporting: one-click reports formatted for governance meetings, not just auditors
- Advanced audit export customization: tailor evidence packages by location, department, or audit type
When you need more than software
- Quarterly compliance strategy call: review your posture, upcoming regulatory changes, and documentation gaps with our team
- Documentation review guidance: expert eyes on your policies before an audit
When a breach happens at scale
- Guided breach response workflow: step-by-step process with assigned owners and deadline tracking
- Structured response templates for every breach scenario
Direct access
- 24-hour response SLA
- Direct phone line, not a ticket queue
✓ 14-day free trial · No credit card required
Best for: Multi-location medical groups, DSOs, behavioral health networks, and organizations with board-level compliance reporting requirements.
Cancel anytime
Not sure which plan? Start with Essential. You can upgrade anytime.
Frequently Asked Questions
Everything you need to know about HIPAA Hub.
The OCR does not warn you before an audit.
Your practice can be audit-ready in 7 days. Start free today, no credit card.
Most therapists spend years hoping they are compliant. HIPAA Hub shows you exactly where you stand, and closes every gap before it becomes a fine.
Trust Indicators
HIPAA compliance for independent practices