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Generating HIPAA Policies

Create all 9 required HIPAA policies automatically

The 9 Required HIPAA Policies

HIPAA requires every covered entity to have 9 core policies. HIPAA Hub can generate all of them automatically, customized to your practice.

Policy Overview

1. HIPAA Security & Privacy Master Policy

Your main policy document that covers all HIPAA requirements and references your other policies.

2. Security Risk Analysis Policy

Defines how and when you conduct risk assessments, and how you use the results.

3. Risk Management Plan

Documents how you identify, assess, and mitigate security risks.

4. Access Control Policy

Defines who can access patient information, how access is granted, and how it's monitored.

5. Workforce Training Policy

Outlines HIPAA training requirements for all staff members.

6. Sanction Policy

Describes disciplinary procedures for HIPAA violations.

7. Incident Response & Breach Notification Policy

Explains how you detect, respond to, and report security incidents and breaches.

8. Business Associate Management Policy

Defines how you manage relationships with vendors who handle patient information.

9. Audit Logs & Documentation Retention Policy

Specifies what logs you keep, how long you keep them, and how they're protected.

How to Generate Policies

Step 1: Go to Policies Section

  1. From your Dashboard, click "Policies" in the sidebar
  2. You'll see a list of all 9 required policies
  3. Each policy shows its status: Not Generated, Draft, or Approved

Step 2: Generate a Policy

  1. Click on a policy you want to generate
  2. Click the "Generate" button
  3. HIPAA Hub will create the policy using:
    • Your organization information
    • Your risk assessment answers
    • HIPAA requirements
    • Best practices

Time required: 1-2 minutes per policy

Step 3: Review and Edit

After generation, you can:

  • Review the content
  • Edit any sections
  • Add your own information
  • Customize to your practice

Important: Review each policy to ensure it reflects your actual practices.

Step 4: Approve the Policy

Once you're satisfied:

  1. Click "Approve"
  2. The policy is marked as approved
  3. It's ready for use and audit

Step 5: Attach Your Own Documents

If you already have a policy document:

  1. Click "Attach Document"
  2. Upload your file (PDF, Word, etc.)
  3. Add a description
  4. The document is linked to that policy

Policy Status

Each policy can have one of these statuses:

Not Generated

  • Policy hasn't been created yet
  • Click "Generate" to create it

Draft

  • Policy has been generated but not approved
  • You can still edit it
  • Not considered "complete" until approved

Approved

  • Policy has been reviewed and approved
  • Ready for use
  • Counts toward your compliance score

Attaching Existing Documents

If you already have policies from another source:

  1. Go to the policy page
  2. Click "Attach Document"
  3. Upload your file
  4. Add a name and description
  5. Save

Supported formats: PDF, Word (.docx), Text files

Why this matters: You don't have to regenerate policies you already have. Just upload them.

Version Control

HIPAA Hub automatically tracks:

  • When policies were created
  • When they were last updated
  • Who approved them
  • Version history

To update a policy:

  1. Make your edits
  2. Save changes
  3. Approve the new version
  4. Previous versions are kept for audit trail

Best Practices

Review Before Approving

  • Make sure the policy matches your actual practices
  • Update any generic information
  • Add practice-specific details

Keep Policies Updated

  • Review policies annually
  • Update when your practices change
  • Keep them current with HIPAA requirements

Store Securely

  • Policies are stored securely in HIPAA Hub
  • You can download copies anytime
  • All versions are preserved

Common Questions

Q: Do I have to use HIPAA Hub's generated policies? A: No. You can upload your own policies if you prefer. The system works with either.

Q: Can I edit the generated policies? A: Yes, you can edit any policy after it's generated.

Q: What if I already have policies? A: Upload them using the "Attach Document" feature. You don't need to regenerate.

Q: How do I know if my policies are good enough? A: HIPAA Hub's policies are based on OCR requirements and best practices. Review them to ensure they match your practices.

Q: Do I need all 9 policies? A: Yes, HIPAA requires all 9. However, some can be combined if they cover the same topics.

Next Steps

After generating your policies:

  1. Review each one
  2. Approve them
  3. Upload evidence for each policy
  4. Share with your team
  5. Train employees on the policies

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